Office is one of the essential programs to work from Windows. Microsoft’s office suite brings us everything we need to be able to carry out all kinds of office work: a word processor, a spreadsheet, a slide show, databases, an email client and much more. Despite being a paid program (and quite expensive), it is the most widely used office suite. Therefore, we are going to explain how to download and install Office in Windows 10 without problems.
Currently Microsoft maintains 3 different versions of Office. On the one hand, the 2016 version, one of the most used versions that was released together with Windows 10 and that will continue to be supported until 2025. Then we can find Office 2019, the update of the 2016 edition with several improvements and corrections, and Office 365, the subscription model that allows us to make the most of the office suite thanks to its integration with the cloud.
Office 2019 vs Office 365
Broadly speaking, both suites are the same. What’s more, to be specific, Office 365 includes the 2019 office suite programs. The main differences between these two alternatives lie in the additional services and in the price.
Office 2019, for example, is the heir to the 2016 version. This program can be purchased with a one-time payment and we can use the program forever without having to renew anything. Of course, we will not have the right to new versions (although we will be entitled to updates while its support lasts). Office 365, on the other hand, has a subscription payment. This implies that we must pay a fee per year to be able to use these programs, but in return we can always have the latest version of the suite without having to pay more. We will even have the right to access the Insider version. This version includes additional services, such as 1 TB of OneDrive cloud storage and 60 minutes per month to talk on Skype.
|Availability||Extra services||Upgrades||Technical support||Price|
|PC only||Not||Version only||60 days||150 euros, single payment|
|Availability||Extra services||Upgrades||Technical support||Price|
|Windows, macOS, mobile||1 TB on OneDrive, 60 min / month on Skype||Always up to date||Forever||69 euros per year (Personal – 1 user)
99 euros per year (Home – 5 users)
Advantages of purchasing Office 365
For decades we have been more than used to buying and installing the Redmond office suite like any other program. For this, what we normally do is pay for the corresponding license of the application, and install it on the PC for use. This license, as you can imagine, is ours forever. But of course, when we talk about Office we are actually referring to one of the most important and used sets of applications in the world. That is why it is most likely that as the years go by, we will continue to need and use programs of the importance of Word or Excel.
Therefore, after a few years, we may need to make a significant expense again to buy the newer version of the suite. However, among other things, this is one of the advantages that Office 365 presents us. And it is that we will always have the latest version of these programs that we use on many occasions on a daily basis. In addition, not only on a PC, but we will also have the possibility of using these programs on other devices with our Microsoft account.
To all this we can add the fact that we can pay for the use of Office, only those months in which we really need it. We only have to register or cancel our subscription, all depending on our needs for that month. This, in the long run, can help us, on the one hand, to get more out of Microsoft’s office suite. In addition, if we think about it carefully, even Office 365 will be useful when saving a few euros. Be that as it may, the first thing we must take into account is the time and type of use that we want or need to make of the programs that make up the productivity suite as such.
Minimum requirements to use Office
The latest versions of Office, both 2016, 2019 and 365, have the same requirements, since except for the integration with the OneDrive cloud they have not changed much (even the main interface is identical). Therefore, in order to download and use Word, Excel and other programs in the suite without problems, we must meet the following requirements:
- Dual-Core CPU at 1.6 GHz.
- 4 GB RAM memory
- 4 GB of hard drive space.
- Display at a resolution of 1280 x 768.
- DirectX 9 graphics acceleration with WDDM 2.0.
Of course, although Office 2016 can work without problems in Windows 7, an essential requirement to be able to use Word 2019, Excel 2019 or any other version of the Office 2019 suite is to use Windows 10.
Microsoft allows us to download the latest versions of Office easily from their website as long as we have a valid license. To do this, what we must do is access the following link. After logging in, we can see our main Office panel. Here we will see a button called « Install Office «. We must click on this button to go to the download section of the office suite.
This link will take us to the Office downloads and subscriptions section. Here we will find all the services that we have linked to our account. Since Office 2016, all licenses must be linked to a user account, therefore, regardless of having purchased the 2016, 2019 version or the Office 365 subscription, the programs will appear here.
As each account has a linked license, the website itself will allow us to download the version that corresponds to our license. We can download them directly by clicking on « Install Office apps «. We can also access here to download the Office installer to be able to install it on any PC.
We will simply run the installer to launch the wizard that will allow us to install the office suite on our PC. When the process is complete, it is ready to use.
Word, Excel and PowerPoint from the Microsoft Store
In addition to being able to download and install the typical 32-bit and 64-bit versions, the latest versions of Office have universal apps, in UWP format, which will allow us to download the programs from the Microsoft Store. If we already have a license linked to our account, we can download these apps directly. Otherwise, the Windows store itself will allow us to buy the Office 365 subscription to be able to use these apps.
Links to the Microsoft store are:
These applications are the same as those that can be installed through the installer. The difference is that they can be downloaded and installed individually, and they are also stored in UWP format, like the other apps in the MS Store, with the advantages that this application format implies.
There are a series of errors that we can find when trying to download and install Office in Windows 10. The most common is one that shows us a message to switch to the premium version when we try to download the suite from the website.
This message appears because the Office web does not recognize any 2019, 2016 or 365 licenses in the account with which we have signed in. We must first purchase a license or subscription before we can access the download page.
If we have got the wrong account, we can log out and reopen it in order to continue using the suite. And, in addition, we can also get a totally free trial version of Office 365 to be able to download and use this suite.
Once we have downloaded the installer from the Microsoft website, the next step will be to install the suite on our PC. The 3 current versions of the suite are installed the same. And one of the main complaints from users is that it does not offer any type of control over what we want or do not want to install. By default, after running the installer, all the Office applications included in our license will be downloaded and installed.
The installation is totally unattended. We do not have to do anything other than wait for the installation of the suite on the computer to complete. When it is finished, we will be able to see a window like the following one that will indicate that the installation process has been carried out successfully, and we will be able to close it.
We already have Office installed on Windows. Now we only have the last step before we can start using these programs: activate them.
Activate Word, Excel and PowerPoint
If we have downloaded the applications from the Microsoft Store, we do not have to do anything. These apps are already linked to our account, therefore, as long as we have the subscription or license in force we can use them without problems.
And if we download this suite from its installer, depending on the version we will have to activate it in one way or another. For example, in the case of Office 365 or Office 2019, it will be enough to log in with our Microsoft Account within Word, Excel and the other programs so that, having a valid license, it is activated.
In case a license linked to our store is not found, or there is any problem with the key, we will be able to see a window like the following one in which we must enter our license key. This will be validated on Microsoft’s servers and, if it is correct, the program will be activated. Clever.
In the case of downloading Office 2016, it may also be activated automatically by recognizing our account and the associated license. But the most common is having to complete a simple wizard like the one below to activate the software before you can use it.
Once the program is activated, we can start using it. And if we have license issues, we can try activating the software over the phone.
Repair Office in Windows 10
Once we have already taken all the previous steps, it could be the case that having already installed the suite that we have talked about on the Windows computer, it gives us an error. This can be due to multiple circumstances, but many of them we will have the opportunity to solve them automatically. We tell you this because Office in Windows has its own repair tool. We can access it quickly and easily, as we are going to motivate you.
Thus, the first thing we do if necessary is to open the Configuration application of the operating system. This is something that for example we achieve with the Win + I key combination . Next we go to the Applications section, where we find a list that includes all the programs installed at that time on the computer. Well, we locate the entry that interests us in this case, Microsoft Office, so that two buttons appear, one to Modify and the other to uninstall the productivity suite. In the case that concerns us, we opted to click on Modify so that that leads us to the wizard that interests us.
This is from the application itself and we will see the Repair option, in order to try to solve the problems that we find with the Redmond program. As we can see, this is a very simple and fast to use utility that will save us more than once if we experience problems with the productivity suite. In fact, it is one of the first solutions that we should use in the event that we detect problems with any of the Redmond programs.