There are several elements that we use connected to our PC, of more or less intensive use, but that improve its functionality. Thus, what we achieve is to get the most out of the computer, for example based on Windows 10. By this we mean the screen, the mouse, the keyboard, or a printer.
These are the most basic, but we can use many other elements that we connect to the computer, for example through the USB ports that they make available to us. With the passage of time, the availability in this regard has increased considerably, although in these lines we are going to focus on one of the elements that has been around the longest, the printer.
This is a device that despite the years that have passed, is still basic in most PCs, both in home and more professional environments. That is why being able to install and configure it in the best way in Windows 10 is still essential.
That is why in these lines we are going to show you in detail how to put a product of these characteristics into operation in the Redmond system. This is something that we can do in different ways, since Microsoft itself is fully aware of its importance and tries to make the task easier for us.
Recommendations before installing a new printer
Surely if we have bought a new printer we are looking forward to starting to install and use it. Before starting the installation, it is advisable to carry out simple guidelines to check some of its elements, such as:
- Check the connection by cable : when connecting our printer with the computer it is usual that we connect it by cable. Generally, this cable runs from the printer to the computer connected via a USB port. There are also printers that can be networked, by connecting a LAN cable to the RJ45 of our network card:
- Checking the router : in the event that our printer includes WiFi we can make prints wirelessly. That is why we can configure it in the same way through this connection, so it is important to make sure that we have an Internet connection and the WiFi works correctly before installing. In addition, we must have the password to establish the connection.
- Check that the operating system is compatible with the printer : In general, we will probably use Windows 10 as an operating system that will be compatible with almost any new printer. But both in the case that we use an older version of Windows, as if the printer is also old, we must make sure that they are compatible with each other so that they can connect correctly.
Install a printer from the Control Panel
One of the most common methods is to carry out the process from the Windows 10 Control Panel. Therefore, the first thing to do is to access it, for example by doing a search in the Start menu dialog box . Thus, this section will appear on the screen so that we can work with it, in this case by clicking on “Hardware and sound”. Here we will see a section, which is the one that interests us in this case, called “Devices and printers”, in which we click. So we can see first-hand the elements that we currently have added to the team.
In fact, we will see one called “Printers”, in which we initially see some elements that Windows 10 itself creates by default in this section. Therefore, to be able to install a new one, we will only have to click with the right mouse button on it, and then select the option “Add devices and printers”. At this point, it is recommended that the new computer that we are about to install in Windows 10 is connected and turned on.
The main reason for this is that the system itself will try to locate it by itself in order to install the corresponding drivers. This is something that is achieved thanks to the list of compatible products of this type that the system houses inside. Therefore, in most cases, Windows 10 itself will detect the new printer by itself, so it will be ready for us to use it. However, if after the search process it does not find the model that we have connected, it will probably indicate it as unknown, although that is not usual.
Therefore, once the printer that we are going to install as such is located, we mark it from among the rest which equipment has been detected. Then we click on the “Next” button, so Windows 10 will try to install the files corresponding to the printer drivers, by itself. Similarly, this is a process that in most cases will be completed successfully, although sometimes the system will not be able to finish it properly.
What to do if the printer does not install automatically
If everything has gone as it should, the new peripheral will be ready for us to start using it, but otherwise, if the printer does not work, it will appear on the screen but not available. So what we have to do is try to install the corresponding drivers by ourselves. Before that, another of the steps we can try is to right-click on the product icon, and select the “Troubleshoot” option. In this way Windows 10 will try to fix possible problems derived from the incompatibility of the printer.
If we see that this does not work either, what we must do is install the product drivers ourselves, since the operating system has not found the appropriate ones for it. And it is necessary to bear in mind that the drivers for each of the products that we install are basic elements so that they can function properly and efficiently. Well, to install these drivers by ourselves, we click on the icon of the device as such, but in this case we opted for the option “Printer properties”.
Then a new window will appear on the screen in which we place ourselves on the “Advanced Options” tab, where we already find the “New Driver” button. By clicking on this section and on “Next”, we will see the possibilities we have in this regard. It is possible that when acquiring the peripheral, the manufacturer itself has provided us with the drivers in the box, so in that case we click on “Use disk”.
Otherwise, we can make Windows 10 search for them on the Internet and install the correct ones, so we click on “Windows Update”. This will make the system look for the most up-to-date drivers in order to install them and that the peripheral can function normally.
Install a printer from Windows 10 Settings
In the same way, we can also choose to carry out this same process through the Windows 10 Configuration application, so we access here with the “Win + I” key combination. Then the Microsoft System Configuration application will appear , a section that continues to grow “stealing” functions from the Control Panel. Well, in this case at hand, we opted to click on “Devices”.
To the left of the interface that appears, we will see several sections referring to devices that we can install on the computer, so in this specific case we click on “Printers and scanners”. Here, as in the previous case with the Control Panel, we will see some of these elements that Windows 10 creates by itself. Thus, to add the printer that we want to install from Configuration, we select the option “Add a printer or scanner”.
Then, automatically, Windows 10 will start looking for the new devices that we have connected but that for the moment are not installed so that we can add them. As in the Control Panel that we have seen previously, in most cases the new printer will be detected, so we will only have to select it. If not, and to add it manually, click on “The printer I want is not on the list.”
If we opt for this second alternative, the system itself offers us other methods so that we can install the new product manually. Thus, it offers us the possibility of adding the network route in case it is a shared device, making it search for it as wireless or Bluetooth, or by means of a specific TCP / IP address.
With all that has been said, you will surely be able to install a new printer in Windows 10 in the best way, something essential in most computers around the world. Furthermore, as we can see, Microsoft itself opens up more and more possibilities for us to optimize this process.
How to create a shortcut to a printer on the Windows Desktop
The current printers that we normally install in Windows, both for local and network jobs, are much more advanced than those of just a few years ago. So much so that internally they bring with them a series of drivers and quite complex integrated software in some cases. This is actually what will allow us to have much greater control over the device as such. Therefore, in some cases and in order to access the full potential of the printer more quickly, the best we can do is create a direct access to it. This, for example, we can place it on the same Windows Desktop, let’s see how to achieve it.
For this that we comment, the first thing we do is go back to the one mentioned above, Control Panel of the operating system. Thus, again we have to access the Hardware and sound / Devices and printers section. Then the printers that we have installed and running at that moment will appear on the screen, so we choose the one that interests us in this case. Thus, now we will no longer have to click with the right mouse button on it.
At that moment an option called Create shortcut will appear, where we obviously click. Of course, as Windows itself indicates, this is not the place to carry out what we are talking about. Therefore, the same system will propose to create a new direct access to the printer, on the Desktop.
Thus, to finish with the process that concerns us in these lines, we only have to click on the Yes button so that this element is created automatically