It is no secret to anyone that emails have been very useful in people’s daily lives and that is why, over the years, they have increased their functions to become truly essential tools . Therefore, they are no longer simple mailboxes to receive and send emails, but one of the most used and necessary applications on computers and mobiles.
In this sense, one of the most used email clients today, without a doubt, is Gmail . Which is provided by the famous American company Google and allows you to easily consult the agenda, send all kinds of files, manage contact lists and hundreds of other things.
However, by using this email service so much, it is very likely that the inbox will fill up completely and therefore, it will be more difficult to receive messages. Therefore, it is necessary to free up space in your Gmail account and this is what we will focus on throughout the post.
How are emails organized in Gmail and what types are in each section?
But, before proceeding to know the steps required to free up storage space in Gmail, it is important to know how the emails are organized in this famous service and also, the types of emails that are in each section contained there. So, to begin with, we indicate that the standard and / or free Gmail account offers only 15 GB of capacity to its users .
In this sense, this available space may be very little for those people who, when carrying out their academic or work activities, rely entirely on their Gmail account . Since, although there is the G Suite Basic edition that has 30 GB of available storage, many users cannot afford it.
Therefore, it is very useful to proceed to free up space in Gmail to be able to receive new emails. But, to keep your information of interest, it is worth understanding what type of emails are saved in each section from which the service organizes all the emails in your account. Next, we explain everything about it:
As the name of the tab indicates, this is where the main messages that you receive in your email account are included. That is, those most classic and personal emails that reach the inbox. Whether they are from family and friends, as well as those that are not shown in the other categories of the service.
This category, basically, is where all the emails that are related to offers, discounts, promotions and any number of advertising messages that they send you have a place. It is generally considered the least important Gmail tab and in certain cases, it is even annoying for some users.
Another of the tabs that Gmail uses to organize all your information contained in this service is “Notifications” . Which, classifies those emails that are generated by different systems, automatically. Such as confirmations of subscriptions, receipts, payment invoices or account statements .
It is a tab that is responsible for hosting all emails from social networks, messages from websites to share information of interest with you or multimedia files, video game platforms. As well as notifications from internet dating services, etc. In short, everything that is related to those messages related to the social field.
It is a characteristic category of Gmail that contains messages from mailing lists (also known as “distribution lists”), as well as from discussion forums from multiple websites, from various Internet groups, and so on.
They are those emails that Google’s email service itself identifies as suspicious . Since, once you access this “Spam” tab, you will be able to see all the messages marked as spam, both by you and by Gmail. Which means that they are unsolicited bulk messages that are often considered “junk mail” .
Also called “Drafts” in English, they are emails that fulfill the function of saving, from time to time, the email that you are writing. In such a way that, if you are writing a long text and you do not have enough time, you can save the message in this section to continue at another time. Apart from this, the “Drafts” tab is also in charge of saving the emails that, due to connection problems, have not been sent .
Steps to free up storage space in Gmail by deleting old emails
For its part, we have reached the section of greatest interest in this post, since it deals with the procedures that you can follow to free up storage space in your Gmail account and with this, enjoy more capacity to receive new emails without restriction .
In this way, let’s get started:
Delete an email
It is possible that, only, you prefer to delete an email from your account, that is, a specific message. This being the easiest procedure to follow.
Next, we detail step by step what you will have to do:
- To start, log into your Gmail account with your email address and password. For later, go to the section of the service from where you want to delete the specific email.
- Once this is done, navigate to the indicated tab until you find the message you want to delete from there and once you locate it, click on it to access it .
- After that, if you are running the procedure from your computer, look for the three vertical points on the menu that prints “More” and that are right next to the “Reply” button . When you click on this menu, you will see several options and among them, the one that says “Delete this message” . That way, you will delete a specific email.
Delete whole page emails
Another of the most useful ways to free up storage space in Gmail is by deleting messages that are on an entire page of your account.
In this case, the process is much simpler than the previous one and we indicate it here:
- First of all, access your Gmail account and go to the section where you prefer to delete email content .
- Now, find the specific page that contains the messages you want to delete. It should be noted that, to navigate between the pages, simply click on the left and right arrows that are observed in the upper right corner of the mail window (next to where they indicate the number of messages there are).
- Once you are on the specific page, proceed to mark all the messages using the box above each inbox, specifically to the left of the title of the received email.
- Finally, when you have all the messages marked and they look blue, click on the “Delete” trash icon that you see in the upper section and that’s it.
It should be noted that, you can also do this directly from the down arrow icon in the upper left corner. In this menu, click on “All” and with that, the emails on that page will be selected.
Delete all emails from a section
Many users are more radical and because of this, they choose to delete absolutely all the emails they have received in their Gmail account. So, it can be almost like new and thanks to this, make use of practically all the storage capacity offered by the standard account of this service of the G giant.
Although you may think that it is a more tedious procedure and with which it will take a long time, the truth is that the opposite happens.
Thanks to the fact that deleting all the emails from a section is very simple and here, we detail it:
- To get started, log into your email account and find the section you want to remove. In this case, we will do it with the “Principal” .
- After that, in the upper left corner of the screen, tap on the down arrow icon (the first one there).
- Now, among the options that you see in the new drop-down menu, click on the first selection that says “All” (1). Which will proceed to select all the messages found on the page and to choose all the conversations, click on the option that says “Select the XXXX conversations from Main” (2).
- With the above, all you have to do is click on the “Delete” icon and all the emails will disappear immediately.
On the other hand, to delete the messages from the other tabs (Notifications, Social, Spam, etc.), you have to enter each of them and do the same procedure . In such a way that, empty the entire email account and enjoy more space available.
List of extensions and tools to automatically delete emails in Gmail
Luckily, there are also several tools that allow you to automatically delete emails in your Gmail account. Therefore, they are able to execute these procedures much faster and with greater simplicity .
Here are some of the best extensions and tools for this:
- Email Studio : This tool is a complement to the Gmail service, which is responsible for helping you keep your email account much cleaner and clearer . That is, it ensures more free space and runs it automatically. Thanks to the fact that it deletes all the emails that you received more than a month ago and also those that are in a certain folder or that are from specific senders.
- The Top Inbox for Gmail : It is a browser extension that has the ability to self – destruct sent emails . This being an extremely useful function that the Gmail service lacks. So, in that way, the extension will allow you to send self-destructing emails; ideal for sending confidential information and not saving any more unnecessary messages in your account.
- Dmail : Although it is based on a tool with which you can encrypt your messages so that they are only read by you and the recipient, the truth is that it is also a good solution for not saving messages in your account . Since, it makes the emails self-destruct and with that, they do not take up more space there. It is a Google Chrome extension.
- Gmail Meter : It is another Chrome extension that, although it does not take care of automatically deleting emails, offers you detailed information about the emails you send, the ones you receive, spam and much more; so that you can know which ones are really unnecessary and proceed to delete them to free up storage capacity.
What types of emails take up the most storage space in my inbox?
It is also considered extremely relevant to know which emails can take up the most storage space in the inbox of your Gmail account.
Since, from that, you will be able to delete the messages that are really consuming a remarkable capacity and in this way, free up space in a more efficient way when you use the Gmail Meter tool or do everything manually with the procedures detailed in the post.
In this sense, mainly, it should be noted that emails weigh according to the file they send you . Since, in Gmail it is not only possible to share and receive texts, but this service allows you to attach a wide variety of files. Which are the ones that make the inbox consume the most and end up occupying all the standard space available.
Therefore, it is recommended to set, by yourself, a limit of 15 MB for each message and in this way, if some occupy more than that amount, it is best to proceed to delete them since they are the ones that spend a good part from the inbox, in general.