Gmail tricks: become an expert with these secret tips and advice – list 2021

When Gmail came on the market in 2004 offering storage for our data, far superior to what its competitors could provide, and striking tools to improve our user experience, we did not know at the time that it would become one of the most important providers of emails.

If we use Gmail we will realize the quality of the service, which provides a unique experience, linked to Google’s main objective of continuous improvement.

Do not miss this article because we will teach you how to handle different tricks, which many times we do not know exist. With them you will become an advanced user and you will save time in your work or study.

What Features Make Gmail a Unique Email Provider?

Gmail is considered one of the most important email providers in the world. This is due to different characteristics that make Google mail one of the most preferred by people.

Next, we are going to name some characteristics :

  • History : the evolution that this mail service had since its launch generated important adhesions. It was the first email that offered 1 GB of memory, when others only offered up to 6 MB, it invented the search bar within the email, introduced different categories and was one of the first to launch apps for iOS and Android.
  • Storage : currently I go from 1 GB, in its beginnings, to 15 GB. But this storage is relative since it is coordinated with Google Drive where it can also be stored.
  • Languages : currently Gmail has more than 140 languages, in which you can distinguish one Spanish for Spain and another for Latin America, it also distinguishes Galician and Catalan.
  • Filters : it is a highlight of Gmail, a significant number of filters can be used in the different incoming message folders.
  • Antispam : another very useful feature for Gmail users Since it offers a system, which is based on the collection of data that the users themselves report, to directly move incoming emails to the specific folder.
  • HTML : we can use our email connect settings when our Internet connection is low.
  • Keyboard shortcuts : although we could put this topic as a trick, we want to mention it as a characteristic or strong point, since there are different combinations that increase our concentration.

List of the best 30 tricks to get the most out of your Gmail account

We are going to share with you the best secrets and tricks that Gmail offers so that you take off extra pressure and don’t waste time reading those unwanted emails.

Next, we detail you one by one :

Enable Labs

Labs are functions that Google offers for its customers to use in a practical way.

In order to activate these preliminary (or laboratory) functions, we will do this :

  • Google admin console
  • Applications
  • Additional Google services
  • Activate
  • Manage services
  • Change

Standard response

When we need to send automatic responses when we are busy or have clearly understood the spirit of the mail we can activate the standard responses.

To do this we will do the following steps :

  • “New message” or “Reply”
  • Setting
  • Labs
  • We write the answer that we want to be standard
  • Send

Undo send

This tool is especially important when we are angry and have sent an email with which we have not been entirely friendly, or for when we have forgotten to Add the attachment.

Gmail gives us the possibility of being able to undo the sending in the following way :

  • Setting
  • general
  • Undo send enable option undo the send (the limit is 30 seconds maximum)

Gmail offline

With this tool we can use Gmail without having to be connected to the Internet. It is ideal for when we are traveling by airplanes or when we do not have the possibility of accessing a WiFi network.

For this we are going to carry out these steps :

  • Google admin console
  • Applications
  • Additional Google services
  • Gmail offline
  • To accept

When you connect to the internet for the first time, the changes you made will occur.

Personal indicators

We can identify emails when we are the only recipients, for example.

In order to access the tool we will have to follow this guide :

  • Setting
  • general
  • Personal indicators

From this moment on we will be able to see a double arrow for those emails that comply with the characteristic that we have requested.

Use of my email address

When we need to know what they are using my email address, Gmail allows us to add certain characteristics to the address so that when we sign up, for example, a newsletter, we can receive in our mailbox, but we will see the address with a “.” or a “+” sign .

For example: If our email address is “exampledepasoapaso @ gmail”

We can add like this: “examplede + step @ gmail”

Review unread messages

When our inbox we find many messages and we do not know how to filter them to see the unread ones directly, Google offers a trick to be able to see everything correctly.

We need to perform these steps:

  • Search bar write “is: unread ” or “l: unread” or “l: ^ u”
  • To accept

Image in the body of the email

If we need to add an image we can do it very simply.

For this we will follow these indications:

  • Write
  • In the toolbar we look for “Insert photo”
  • Select “Photo” or select the URL “Web address (URL )”
  • To accept

Attach file from Google Drive

If we need to insert a file that we have hosted on our Drive we will have to perform these steps:

  • Write
  • Insert photo
  • Drive icon

Find emails that include attachments

When we have a long inbox or inbox and we need to know or search for a file that we do remember from its issuer and we know that it sent us a file, we can search for them with this filter.

These are the steps :

  • “Received” or “All” if you have already moved a special folder
  • We write in the search bar “has: attachment”
  • We select in the mail that we need

If we are looking for an Excel file we will have to repeat the operation, but we will write “has: attachment filename: .txt”

Account activity

We can control the date and time we have accessed when we log into Gmail .

To do this, we will follow the instructions below :

  • Inbox
  • Click on “Last account activity”

Snapmail. Self-deletion of emails

If we need to delete our messages we have an option to do so.

Next, we detail each of the steps you must follow to add this Google extension :

  • Once we have installed this application, an icon will appear next to our send button in which if we press it, it will be eliminated in 60 seconds or less.
* Note: Currently this Chrome extension is not available, so the ideal is to look for another alternative.

Disable tabs

When we want to organize in a different way than those proposed by Google, we can change the name of categories and stop calling them “Main” or “Promotions” .

In order to do this you will have to perform this configuration :

  • Setting
  • Received
  • Categories:
  • We choose what we need to change

Google Calendar

To have access to Google Calendar and control our upcoming events, we will carry out this guide :

  • Setting
  • Labs
  • Google Calendar gadget

Answer everyone

When we need to have this option enabled by default we will have to configure our Gmail account as follows :

  • Setting
  • general
  • Default form of response
  • Answer everyone


When we need to establish a default signature in each of our emails that we write or forward, Google offers the possibility to do so.

To do this, we are going to work in this way :

  • Setting
  • general
  • Firm

Images, bullets or links can be added.

Desktop Notifications

Tools to activate notifications when we have Gmail open on our computer.

We will need to carry out this guide :

  • Setting
  • general
  • Desktop Notifications
  • Enable new mail notifications

HTML version

If we have a slow Internet connection or little RAM we can activate the HTML version of Gmail. We will have to accept the option “Use Gmail in HTML”

Google drive

In our emails we can attach files regardless of their size.

In order to carry out this sending action, we can attach directly from our Drive and follow the instructions that exist on this Google platform.

Download files from Drive

  • When they sent us files with this technological system we will have to follow these steps.
  • In our inbox we view the file, giving us three options: “Download”, “Drive” and “Edit” .
  • We choose the second option and immediately Google will redirect us to Drive.

Pause Inbox

If for different reasons we need that they do not enter mail to our inbox We will have to enable the option “Inbox Pause”

* Note: This extension is no longer available in the Google Chrome store, RIP

Postponed mail delivery

If what we need is to send our emails at a different time than we have written it, we will have to install it in our Gmail with this Chrome extension: “Boomerang for Gmail “.

Mark as read

To activate this tool we are going to follow the following instructions:

  • Setting
  • Labs
  • Enable “Mark as read”

We can select all the messages we have received prior to this action and mark them as read.

Increase the number of contacts and conversations per page

If we are one of those people who receive many emails per day we need to have a broader vision of our “Inbox” .

In order to obtain this benefit we will have to follow these steps:

  • Setting
  • general
  • We modify the number of contacts and conversations that we need to be seen on the page.

The maximum limit is 250 contacts and 100 conversations.

Importing emails and contacts

When we need to import the contacts from other emails whose providers are different from Google, we will have to configure according to this guide :

  • Setting
  • Accounts and import
  • Import emails and contacts

Automatic mail

If we need to send an automatic response, to each email they send us, for example when we are not at work.

We can perform these steps :

  • Option
  • general
  • Automatic reply
  • Choose date range
  • Affair
  • Write the body of the email
  • Send

Mark conversation as read with other users

Many times we need to delegate these tasks to different people we trust.

In order to achieve this advantage, we are going to follow these steps :

  • Accounts
  • to import
  • “Grant access to your account”
  • “Mark the conversation as it went when opened by other users”

If this user does not accept the authorization, it will expire after 7 days.

Download emails

If we need to download all of our emails for different reasons, Google offers us the possibility to do so with complete and absolute confidence.

For this we will need to carry out this guide :

  • We go to “Google Takeout” through the following link .
  • Follow each of the indications

Delete heavy emails

In order to carry out this action, we will need to carry out the instructions detailed below :

  • Inbox
  • We write “has: attachment size: 5mb”
  • We select what we can eliminate

Avoid junk mail

When our inbox gets too full with this kind of emails or with emails from people we don’t know, we will have to block this kind of invasive contacts.

We will do these steps :

  • We install “UglyEmail”
  • We follow each of the indications of this extension

Drag and drop

This option is very comfortable when we receive emails that we want to save them quickly and conveniently in different folders that we already have identified, we will only have to click on the email in question and drag it to the destination we need.


When we need to unsubscribe to different two letters that we receive daily we can do it through “Unroll” .

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