Emails

How to set up a company email in Hotmail (Outlook.com)

Setting up a corporate email account in Outlook (formerly known as Hotmail) is an excellent option for users who use this means of communication. In this guide you will learn how to perform this procedure , whether you commonly use the application on your mobile device or prefer the desktop program instead. By doing this, you will be able to manage your account in a familiar interface, such as the Outlook platform.

Corporate emails are convenient for people who have a company or business, as they convey greater security and commitment. However, its management can be uncomfortable for most users, because they are not used to its use. Synchronizing the aforementioned email with your Outlook account, will allow you to review and send messages from the interface designed by Microsoft, keep learning more, below.

Requirements

Before starting the process to configure corporate email in your Outlook application, it is necessary to have certain information to link the accounts. Here is a list of the basic information you will need:

  • Authentication on the outgoing server (username and password).
  • Incoming server.
  • Outgoing server.

If you do not have this data, you can find it in the CPanel, you will only have to locate yourself in the section where the information of your email accounts is located. Once in the mentioned location, you will see a button to connect devices with which you can access the required data. In this sense, it is important to note that they vary for each email address.

From PC

To configure your business email in Outlook for free, you must use the program pre-installed on your Windows computer, as it is not possible from the web. Here’s a step-by-step guide on how to do it if you just want to add a second account :

  1. Open Outlook and click on the ” File ” tab .
  2. Press ” Add account “.
  3. Check the option ” Manual configuration or additional server types.” In this step and those that come after, it will be necessary to press the ” Next ” button to advance in the configuration menu.
  4. Check the option ” POP or IMAC ” and continue.
  5. Finally, just enter the requested data to perform the synchronization. It is recommended to change the account type to IMAP. In addition, it is important to mark that the authentication password is requested for more security in access, especially if the equipment is shared.

Upon completing the indicated steps, you will have configured corporate email in Outlook. If you want to manage this email on another computer, it is possible to use a manager such asThunderbird. An additional alternative is to access Webmail from the browser, some of the best are Google Chrome, Firefox and Safari.

From the phone

To configure your corporate email in Outlook from your mobile device, the first thing you should do is download the application. If you have a device with Android Operating System you can download it from thePlay Store, while if it is an iPhone you must do it from theApp Store. Below you will find buttons that will redirect you to the download site:

After obtaining the application, you will simply have to follow a few simple steps, which vary slightly with each update. This guide shows the procedure you must follow to configure a corporate email in Outlook from the app :

  1. Open Outlook and press ” ADD ACCOUNT “.
  2. Next, the application will try to detect any email registered on the mobile. Press ” SKIP THIS ACCOUNT “.
  3. Enter an Outlook or Hotmail email address and click ” CONTINUE “.
  4. Instead of typing the password, you should press the option that says “ NOT FROM OUTLOOK? ”.
  5. Select ” Change account provider.”
  6. In the ” Advanced ” section you can choose IMAP or POP3, click on ” IMAP “.
  7. Finally, you must enter the requested data and click on the ” Check ” symbol in the upper right corner.

Once you have placed the data, you will be logging into your corporate email through the Outlook application. As you can see, the requirements are similar to those requested in the desktop version.

Common problems

There are some inconveniences that are frequently presented to users who are managing their corporate email on the Outlook platform. Some of the most common problems are the following:

For these errors there are several simple solutions, the first is simply to check the Internet connection. Next, you should check the account settings, because if you have entered a data that does not correspond to the type of account, the data will not be able to be synchronized.

Finally, it is advisable to check the Outlook settings or the taskbar in the desktop version and disable theWork offline ” function. Many times having this feature active causes problems like the ones already mentioned.

Frequent questions

Here is a short list of frequently asked questions that users ask about setting up a corporate email in Outlook, in order to clarify the doubts of many other users.

It is better to configure with POP or IMAP

It is recommended to use the IMAP account type, since it allows you to store the messages on the server so that you can connect and access them from any device. The POP or POP3 option works differently because once the messages are downloaded, the information is deleted from the server.

How to use corporate email on MAC

It is possible to do it through Webmail in Google Chrome or another browser. However, an excellent option is the post managerThunderbird commonly used on these computers.

How to set up my corporate email in Outlook.com

It is not possible to perform this procedure through the website. The only alternatives for managing and configuring company email in Outlook are: the mobile application and the desktop software pre-installed by default in Windows.

This guide consists of all the basic information necessary for the user to configure a corporate account in Outlook without major inconveniences. As you can see, the process is not complicated, however it is important to have all the required data and follow the steps properly.

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