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How to transpose data into microsoft excel spreadsheet? Step by step guide

One of the main advantages of using this calculation program is that it allows you to have many design options when working on it. This is because this software has a wide variety of functions and elements that allow you to carry out a very complete and professional job .

However, on many occasions when you are already working with a document and a large part of it has been done, the need arises to have structured the spreadsheet a little differently, either to give it a better appearance or to be much more attractive to the reader .

Either because you have not entered any of the column headers, either line header or vice versa, among many others. Luckily, for all users who work with Microsoft software, they will have the opportunity to make a transposition of the data they are handling . This is how here we are going to explain a little more about what this function is about , for this, follow in detail everything that we will explain below.

What is transpose and what is it for in a spreadsheet?

This function called transpose in Excel will help you move data from one side to another within the worksheet in a much easier way. That is why it must be used every time data is handled in columns and they need to be rotated to reorganize them in rows or vice versa. Therefore, this tool allows you to copy and paste using the transpose option .

However, you must bear in mind that at the time of this process you end up creating duplicate data, so that this does not happen it will be necessary to write a formula instead of the transpose function, which should be as follows as an example formula = TRANSPOSE (A1: B4), where the values ​​of cells A1 and B4 will be taken to organize them .

Steps to transpose data from a column to a row and vice versa in Microsoft Excel

In the case that you want to transpose data from a column to a row to reorganize your worksheet, it will be necessary that you carry out each of the steps that we are going to indicate below, in this case it will be taken as an example that a header of column in the worksheet, this can be employees, products, finances, among any other topic. Keep in mind that when applying this function that column will be transformed into a row.

In accordance with this, follow each of the instructions that we are going to indicate below:

  • The first thing will be to select each of the rows of the columns that you want to transpose. You can do this by clicking on the first row and then dragging the selection through the rest. You can also click on the first row and hold down the “Shift” key and then click on the last data.

  • If you try to select the columns and then continue with the next steps of “Copy and paste”, it is very likely that you will get an error message on the screen indicating that the area to be copied and the paste area are not the same size. . That is why it is necessary to select the rows for the columns as explained in the previous step, so that the process is carried out satisfactorily.

  • Now you must copy the rows, for this you can do it by selecting the “Edit” option in the menu and then selecting “Copy” or using “Command + C” through the keyboard.
  • The next thing will be to click on the cell where you want to paste the data.
  • Here we select the arrow next to the “Paste” button on the ribbon and then select the “Transpose” option .

  • If you want to apply additional formatting to the sheet, then you can select the “Paste Special” option in the “Paste” menu . To do this, a window will open where you can select all the formatting options. Then click on the “Transpose” option and once finished select “OK”.

  • After all the above steps have been completed, the selected columns will be converted to rows . In the case that you want to convert the rows into columns, you just have to follow the same process .

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